Once you have chosen inkjet or laser, the next question is whether to buy an all-in-one that also scans and copies, or a single-function printer that only prints.
This comparison helps you decide which suits your space, budget, and the way you work.
What each type offers
An all-in-one (also called multifunction) combines printing, scanning, and copying — and sometimes faxing — in one device. A single-function printer does one job and does it in a smaller, often cheaper package.
Side-by-side comparison
| Factor | All-in-One | Single Function |
|---|---|---|
| Scan & copy | Yes | No |
| Footprint | Larger | Smaller |
| Upfront cost | Slightly higher | Lower |
| Versatility | High | Low |
| Best for | Most homes & offices | Pure printing needs |
When an all-in-one wins
If you ever scan receipts, copy forms, or digitize documents, an all-in-one saves money and desk space versus buying a separate scanner. For the vast majority of homes and small offices, it is the practical default.
When single-function makes sense
Choose a single-function printer when you only ever print, value the smallest possible footprint, or want a dedicated high-speed device alongside a separate scanner. Some users also add a fast mono printer to complement a color all-in-one.
Setup & Software for All-in-One Printers
All-in-one printers require slightly more software than single-function models because scanning and copying functions each need their own drivers and utilities. Most manufacturers bundle these into a single installer, so the process is usually straightforward — run the setup wizard, connect to Wi-Fi, and all functions become available automatically.
For HP all-in-one printers, the HP Smart app handles setup for all functions in one place: printing, wireless scanning, and copy settings are all accessible from the app, removing the need to install separate desktop utilities for each function.
HP Printer Driver & Software Downloads
Potter Print is an independent printer retailer. We do not provide printer driver downloads, technical support, or remote setup services. For official HP printer drivers, HP printer software, firmware updates, and setup utilities, please visit HP's official support page.
Visit HP Software & Driver DownloadsKey Takeaways
- All-in-ones add scanning and copying for a small price premium.
- Single-function printers are smaller and cheaper but less versatile.
- Most homes and offices are best served by an all-in-one.
- Pure, high-volume printing can justify a dedicated single-function device.
Conclusion
For most buyers the all-in-one is the sensible default, adding scanning and copying for a small premium. Reserve single-function printers for cases where footprint or dedicated printing speed truly outweighs versatility.